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Monday, 12 February 2018

Part 3 [Latest 2017] Applying for Housemanship in Malaysia

Hi everyone. Finally, it is my turn to start working 😅 I have been accepted for Jan 2018 intake and will start working on 26th Feb 2018 in HTAR, Klang. Here I would like to continue my post regarding housemanship application in Malaysia. This is solely based on my experience. It might differ to others. So shall we begin? 😊

Step #4: Application for Hospital Placement via eHouseman

 How to apply

You will received an invitation email from KKM to set up an account on eHouseman website. This is usually 4-5 days before the system is open for hospital placement application. I received this email on 19th Jan 2018.


After receiving this email, you can go to eHouseman website (refer to link below) and set up your account (ID; password; security question and answer). Your ID is your IC number. After successful registration, you will receive a confirmation email for your registration.


Only those of that particular intake can set up an account on eHouseman website. You can only get access to the system for hospital placement application from a specific date and time. It will be open for a week. Mine was made available from 23rd Jan @ 12pm till 28th Jan 2018 @11.59pm.


What do you need for this application

  1. List of preferred hospital. Please do have few in mind just in case you are running out of options on the day of application. In the related links section, I put links to compilation of hospital reviews (refer link below)
  2. Excellent computer/laptop and internet connection.
  3. Physical and mentally prepared for any possibility.

What to expect during eHO application

  1. The system might crash. Luckily I didn't experience this. To minimise this from happening, be early. I was in front of my computer getting ready for this application at about 30 min before it was open. I open several tab, fill up my ID and password, and also filled up the autofill setting (how?). I tried few times to log in early but failed. The system open exactly at 12pm. 
  2. Layout of system (personal details>>education background other than SPM/equivalent & year of qualification >> choose your placement>> submit>> you will get the result of your placement instantaneously). 99.9% you will get your prefered placement since you choose your own placement. So choose wisely.
  3. Your preferred hospital may not be available for few reasons. First, your preferred hospital is not open for new intake. This can happen to smaller hospital (e.g Shah Alam). For bigger hospitals, they will usually have new intakes. Second, your preferred hospital has no more availability. In other words, your place has been taken by other applicants, Third, the eHO system has not yet updated the system to show the actual number of availability for each hospitals. In this case, you can login again to the system the other time and see whether your preferred hospital still has any available place. 
  4. If you really really want that particular hospital/unable to start working on the specified date for any reason, there is an option to postpone and join the next intake. There is an option to postpone your intake by 2/4/6 months. You will not have to queue up again for the next intake. You will be included in the next intake as you have requested. Please do weigh the risk and benefit of taking this action. 
p/s: I am not responsible for any unfortunate events.

Below are screenshots of HO hospital training with number of availability (credit: FB Excellent HO Nowadays & Dr Iliana)


What Next

After choosing your placement, there are few documents/forms that you need to prepare. I will try to guide you as much as possible.

Documents/Forms to be printed from eHO website

Directly after choosing your hospital placement

  1. Surat Tawaran SPA
  2. Surat Setuju Terima (3copies)
  3. Borang Kontrak Perjanjian (4copies)
  4. Panduan Mengisi Borang Kontrak
1-2 weeks before PTM date

  1. Surat Tawaran PTM
  2. Lampiran B (2 copies)

Documents/Forms to be printed from SPA website

  1. Akuan Sumpah
  2. Borang Pemeriksaan Kesihatan
Collect Sijil Pendaftaran Sementara from MMC

You just need to wait for date to collect this certificate. The date will be announced on MMC website. For my intake, there was 3 dates given (5th,6th and 7th of Feb) and each of us has been given a specific date to collect the certificate. The date was announced on 29th Jan 2018 and mine was to be collected on 5th Feb 2018. You must only come on the appointed date, If not, you can come after the announced date, for my intake from 8th Feb onward or a representative who is also appointed the same date of collection as you. 1 representative for only 1 person. You need to bring:
  1. certified true copy of surat tawaran SPA 
  2. copy of IC (your own)
  3. copy of IC (representative)
  4. certified true copy of degree & exam transcripts (for those who has not yet submitted/ those who submit dean letter instead of degree to MMC)

Documents needed for PTM





 Documents needed for Lapor Diri


Additional documents for Lapor Diri

  1. EPF statement
  2. Income tax statement
  3. Bank statement (any bank that you prefer your salary to be bank in)
  4. Borang Keselamatan KPKK 11 (2 copies)
  5. E-vetting (online) 
  6. Lots of Passport Photos

Some hospitals may have their own required documents. Like HTAR, the admin send us an email of required documents. 


Related Links
1. eHouseman website
2. Panduan Mengisi eHouseman 
3. Compilation of hospital reviews (credit to: Paveetran Bathmanathan)
Hospital Review 2016 

Hospital Review 2017

4. SPA documents

5. Borang Keselamatan KPKK 11

6. E-vetting 

7. How to fill up E-Vetting



 Step #5: Attend Program Transfromasi Minda (PTM)

This is a 5 days programme. You will know more details about your PTM (venue, surat tawaran PTM, lampiran B) around 1-2 weeks before your PTM date (stated on eHO website. see above picture) via eHO website. What you need to do is to re-login into your eHO account and there will be updated info regarding your PTM on the website.

Once you login into your eHO account the 2nd time, you will need to fill up maklumat peserta dan keluarga before printing out your surat tawaran PTM and lampiran B.

In the related link section below, I attach a link to a blog which describe PTM in more details.

 Related Links

 1. Useful blog (including PTM exam questions and answers!!)
http://safuannnnhkm.blogspot.my/2016/12/program-transformasi-minda.html



 Step #6: Start working!!!

 You will start working usually on Monday after PTM. Below are the timeline for my housemanship application journey.

16/6/2017: Submit MMC required documents
In meanwhile, I prepare documents for penempatan KKM and set up SPA account online
3/7/2017: Collect Surat Pendaftaran Sementara from MMC (there is a huge gap due to Hari Raya holidays); Submit Borang Penempatan KKM by hand to KKM Putrajaya and submit SPA application online.
Oct 2017: Stated on SPA website that my application "teleh melepasi tapisan pada 13/8/2017"
19/1/2018: received an invitation email to register for eHO & set up an account
23/1/2018: Applied for hospital placement & prepared required documents for PTM & Lapor Diri
29/1/2018: Date of collection for Sijil Pendaftaran Sementara announced on MMC website
5/2/2018: Collect Sijil Pendaftaran Sementara from MMC
6/2/2018: PTM venue and documents were available on eHO website
19/2/2018-23/2/2018; Attend PTM
26/2/2018: Report duty to HTAR

Here is the end my post regarding housemanship application in Malaysia. Below I attached links to my previous writing. I wish you all the best and hope my writing might give you all some guidance. Feel free to leave some comments or questions in the comment box below. Thank you everyone and wish me luck for my next journey.

Links to my previous posts:

Part 1: http://lookingforreviews.blogspot.my/2017/08/latest-2017-housemanship-application-in.html
Part 2: http://lookingforreviews.blogspot.my/2017/10/continue-latest-2017-applying-for.html
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